Procurement / Purchase Module

Revolutionize procurement management with our Odoo ERP integrated solution. From vendor management to purchase order tracking, Numlatex offers streamlined efficiency and enhanced control. Experience seamless procurement management and drive cost-effective operations with Numlatex.

Key Features


Vendor Management:

  • Maintain a database of vendors and supplier information.
  • Record vendor details, contact information, payment terms and other relevant information.
  • Set vendor type as per nature of transactions..

Product Management:

  • Create and manage a product catalogue with detailed descriptions and pricing.
  • Categorize products for easy navigation and selection.
  • Set unit of measure for each product for seamless inventory management.

Purchase Requisition:

  • Users create purchase requisitions for products needed in the organization.
  • Specify product details, quantities, and required delivery dates..

Easy Purchase Order Creation:

  • Based on the selected quotation, generate purchase orders.
  • Include product details, quantities, agreed prices, and delivery information.
  • Purchase orders are sent to vendors for confirmation.
  • Track order status, delivery dates, and vendor information.
  • Handle partial shipments and backorders.


Create Inward Gate Pass:

  • Generate an Inward Gate Pass document within the Purchase module.
  • Include details such as the date of receipt, supplier information, products received, and quantities.

Quality Check (Optional):

  • Perform quality checks on received products if necessary.
  • Reject or return damaged or substandard items to the supplier if needed.

Goods Receipt:

  • Receive products/materials from vendors.
  • Verify received quantities and quality.
  • Update the system with received goods information.
  • Create backorders in case of partial shipments.
  • Automatically update inventory based on the quantity of the products received.

Invoice Verification:

  • Match vendor invoices with purchase orders and goods receipts.
  • Verify invoice accuracy, including quantities and prices.
  • Approve invoices for payment processing.

Payment Processing:

  • Process vendor payments based on approved invoices.
  • Record payment transactions and update the accounting system.

Reporting and Analysis:

  • Generate reports on purchase history, vendor performance, and procurement costs.
  • Customize reports for analysing purchasing trends and optimize procurement strategies.

Integration with Other Modules:

  • Integrate purchase data with inventory, accounting, and other relevant modules for seamless business operations.
  • Ensure real-time updates across the system for accurate decision-making.

Benefits of using our Procurement Module 

Enhanced Efficiency: 
Our Procurement Module streamlines the entire procurement process, from requisition to payment, saving valuable time and resources.

Improved Cost Control: 
With comprehensive tracking and reporting features, our module enables better cost analysis and control, helping you identify savings opportunities and reduce unnecessary spending..

Streamlined Vendor Management:
Easily manage vendor relationships, track performance, and ensure timely communication with our centralized vendor management tools.

Increased Visibility: 
Gain real-time visibility into procurement activities, allowing for better decision-making and proactive management of supply chain operations.

Reduced Errors: 
By automating repetitive tasks and standardizing procurement processes, our module minimizes the risk of errors and ensures accuracy in purchasing activities.

Seamless Integration: 
Our Procurement Module seamlessly integrates with other modules within the Odoo ERP framework, providing a cohesive and efficient solution for your entire business operations.